Government of Puducherry
Local Administration Department

புதுச்சேரி அரசு
உள்ளாட்சி துறை
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Administrative Sections

Supervised by: DEPUTY DIRECTOR (RD)
Section Head: SUPERINTENDENT

The Establishment Section deals with service matters, payroll and other miscellaneous matters pertaining to the Department. This section comprises of Five Assistants and Two UDCs supervised by one Superintendent and headed by Deputy Director (Rural Development).

E-1: Deals with service matters pertaining to Gazetted Officers, PCS Officers including Departmental posts such as Commissioners, Asst. Directors and Panchayat Officers & certain other non-Gazetted posts like Stenographer Gr.I, DPA.

E-2: Deals with service matters pertaining to Assistants, UDCs, LDCs, DEO, Drivers and Stenographer Gr.II.

E-3: Deals with the proposals of grant of HBA, MCA & Computer Advance and its related correspondences.

E-4: Deals with the service matters pertaining to Junior Engineers, Technical Assistants, Mechanics, Wiremen, Helpers, Statistical Officer/Inspector and MTS.

E-5: Deals with RTI applications and disposal.

Accounts Section - attached to the Establishment section deals with following subjects:

  1. Preparation of bills and payment of salaries and other claims, allowances, etc.
  2. Preparation of Plan and Non-Plan Budget of this Directorate.
  3. Reconciliation of Budget expenditure.
  4. Purchase of Stores and settlement of bills.
  5. Maintenance of building and vehicles.

The Engineering Cell is headed by the Executive Engineer and comprises of the planning section which deals with planning matters pertaining to four commune Panchayats namely Ariankuppam ,Bahour, Mannadipet and Nettapakkam and a Flying Squad which inspects the break downs of the water supply system of the five Commune Panchayats of Puducherry region namely Ariankuppam, Bahour, Mannadipet, Nettapakkam and Villianur.

SectionWork Allocation
Executive Engineer, Engineering Cell, LAD The Executive Engineer is the head of both Planning section and Flying Squad and monitors all civil works executed by the four commune panchayats namely Ariyankuppam, Bahour, Mannadipet and Nettapakkam as per CPWD (Central Public Works Department) guidelines.
Assistant Engineers, Engineering Cell, LAD

AE (Planning) is the Technical Advisor to the Executive Engineer under whose guidance estimates are scrutinized and approval of Draft Notice Inviting Tender, issue of technical advice regarding approval of tender and corresponding works such as approval of Extra Item Statement, Deviated Item Statement, Substituted Item Statement and Extension of Time and other routine matters are being processed. There are three Technical Assistants and a Junior Engineer to assist the Assistant Engineer (Planning).

AE (Flying Squad) inspects the break down of water supply systems and issues job report/inspection report/test report to rectify the breakdown regarding submersible motor pumpsets erected in the bore well and mono block motors erected in the sump. There is a Junior Engineer to assist the Assistant Engineer (Flying Squad) along with two Mechanics and an electrical Helper.

The Municipal Administration Section deals with service matters, issue of Expenditure Sanctions and other miscellaneous matters pertains to Puducherry, Oulgaret, Karaikal, Mahe & Yanam Municipalities.

SectionWork Allocation
MA-1

Puducherry & Karaikal Municipalities:

  • Service matters relating to all categories of Municipal employees.
  • Grant of ACP/MACP & preparation of Minutes of Screening Committee
  • Regularization of daily rated / part time employees of the Municipalities.
  • Obtaining Govt. approval for the continuance of part-time, daily rated & other temporary posts
  • Filling up of vacant posts by promotion
  • Conducting DPC for promotion and preparing Minutes of DPC.
  • Issue of NOC to obtaining Passport, grant of permission for four programme to the members of Municipal Council & Commissioners.
  • Other miscellaneous matters connected with the service matters of the municipal employees.
  • Association demands regarding Municipal employees service matters.
  • Advances in respect of HBA/MCA/PCA.
MA-2

Oulgaret, Mahe & Yanam Municipalities

  • Service matters relating to all categories of Municipal employees.
  • Grant of ACP/MACP & preparation of Minutes of Screening Committee
  • Regularization of daily rated / part time employees of the Municipalities.
  • Obtaining Govt. approval for the continuance of part-time, daily rated & other temporary posts
  • Filling up of vacant posts by promotion
  • Conducting DPC for promotion and preparing Minutes of DPC.
  • Issue of NOC to obtain Passport, grant of permission for four programme to the members of Municipal Council & Commissioners.
  • Other miscellaneous matters connected with the service matters of the municipal employees.
  • Association demands regarding Municipal employees service matters.
  • Advances in respect of HBA/MCA/PCA.
MA-3

Expenditure sanction for:

  • Execution of Civil Works
  • Purchase of stores / Stationeries / free supply of uniforms/ Rice of Comite bienfaisance / conversion of street lights
  • Councilors Area GIA works
  • Tender / URS/ Nomination work sanction
  • Addl. Expenditure sanction in respect of 5 Municipalities.
MA-4
  • All public petitions related to public Grievances
  • Rent proposals for Municipal Shops in respect of 5 Municipalities
  • Sending proposals for compassionate appointment for the Govt.
  • Representations received from Elected Representatives / Council resolutions’
  • Reimbursement of Expost –factor medical expenses of Municipal employees.
  • All other miscellaneous subjects related to all Municipalities.
  • Attending to the Assembly questions related Municipal Section.
CP-B2
  • Acquisition / Eviction of land related with 5 Municipalities.
  • Demolishing & Construction of Municipal buildings/ toilet/markets, etc
  • Attending to the Assembly questions related Municipal Section
  • Conduct of Meetings related with improvements of Municipalities.
  • Leasing out of Govt. Promboke land vested with Municipalities.
  • Leasing out / renewal / vacating buildings of Municipalities.
  • Chamber of Commerce and Comite-De-bienfaisance.

Commune Panchayat section deals with the service matters, according of administrative approval, issue of expenditure sanction and other miscellaneous matters pertains to 98 Village Panchayats & 10 Commune Panchayats wherever the proposal exceeds the financial powers delegated to the local bodies.

SectionWork Allocation
CP-A1

Service matters of 5 Commune Panchayats of Puducherry Region:

  • Absorption
  • Promotion
  • Regularization
  • Post continuance
  • Filling up of the vacant posts.
  • Compassionate Appointment
  • Granting of ACP / MACP
  • Issue of NOC
  • Issue of all Advances
CP-A2

Service matters of 5 Commune Panchayats of Karaikal Region:

  • Absorption
  • Promotion
  • Regularization
  • Post continuance
  • Filling up of the vacant posts.
  • Compassionate Appointment
  • Granting of ACP / MACP
  • Issue of NOC
  • Issue of all Advances
CP-A3

Miscellaneous Matters of 10 Commune Panchayats of Puducherry and Karaikal Regions:

  • Transfer of Funds.
  • Court Case Matters.
  • Appointment of Counsel.
  • Provision of Street Light.
  • Public Grievances and Petitions.
  • Allotment of Shops.
  • Issue of Pattas.
  • Other Miscellaneous matters.
CP-B1

According prior approval and issue of expenditure sanction for various civil works, water works, Cleaning of Garbage, AMC's and other emergency works for 5 Commune Panchayats of Puducherry Regions.

CP-B2

According prior approval and issue of expenditure sanction for various civil works, water works, Cleaning of Garbage, AMCs and other emergency works for 5 Commune Panchayats of Karaikal Regions.

Policy and Programming Section deals with Policy formulation regulation of Service matters of employees of both Municipalities and Commune Panchayats.
Supervised by: DEPUTY DIRECTOR (MA)
Section Head: SUPERINTENDENT

Unit wise work allocation of PPS Section

Unit: PPS(1)

  • Framing and amendment of R.Rs (Recruitment Rules) for various posts of Local Bodies on par with the R.Rs of the Government Departments.
  • Conducting of Accounts Test and Departmental Tests to the local body employees.
  • Issue of orders for the closure of Slaughter Houses in the UT of Puducherry on the days of celebration of Birth days of Mahatma Gandhi , Mahavir Jayanthi, St. Vallalar Aruperutjothi Day
  • Committee of Govt. Assurances – Reply to the Assembly Secretariat regarding implantation of Assurance give by the Hon’ble Minister in the Floor of the House.
  • Reply to the Legislative Assembly Secretariat Question on the Service matters of the Local Body employees
  • Extension of Govt. Rules and Orders on service matters of Local body employees as applicable to the U.T.Govt. Servants.
  • Consideration Demands of Various Associations and Confederations of the Municipalities and Commune Panchayats employees regarding policy decision on service p matters of the local body employees.

Unit: PPS(2)

  • Correspondence with GOI specially with Minister of Panchayat Raj and Ministry of Urban Development comprising of implementation of Central Sector Schemes:-
    • Day to day instructions and guidelines for onward implantation of Local Bodies through decision of State Govt.
    • Submission of consolidated dates gathered together with relation of fiscal land policy matters
    • Constitution Committee and sub-Committee vis-à-vis Commission etc.
  • Training programmes, Civic Elections, Delimitation and Swachha Bharat (Urban) Mission.
  • Assembly questions
  • Parliamentary Questions inclusive of Rajya a Sabha and Lok Sabha Questions in toto

EDP Section comprises of One Data Entry Operator, One Data Processing Assistant and headed by one Programmer.

Programmer:

  • Implementation of e-Panchayat MMP in Local bodies.
  • Implementation of e-Procurement in Local bodies.
  • Nodal Officer for e-Panchayat.
  • Nodal Officer for e-Forms, SSDG and e-District projects.
  • Nodal Officer for Puduvaikural – Public Grievance Portal.
  • Development of software / programs in day – to – day work.

Data Processing Assistant

  • Annual Maintenance Contract (AMC) of all Computers, Printers and UPS in the office of the Local Administration Department.
  • Infrastructure of Computer systems in all the Commune Panchayats / Village panchayats and Budget Authorization.

Data Entry Operator

  • Monthly updation of Demand Collection Balance of all Local bodies and also preparation of consolidated report.
  • Implementation of National Optical Fibre Network connecting all 98 Village Panchayats.
  • Implementation of m-NAD – preparation/updation of spatial database using mobile based asset directory application developed by MoPR.
  • Implementation of National Panchayat Portal (NPP) in ePanchayat Mission Mode Project.
  • Correspondence dealt about SSDG, IGB and e-District under e-Governance project.
  • To assist and prepare various reports from online applications, like e-Panchayat MMP, Paysoft, IGB, etc.,
  • Training of officials in Computer literacy and MMPs like BCC.
  • Correspondence pertaining to IT related activities.
  • Maintenance and provision of LAN connectivity and internet facilities to the systems/officials, if necessary.
  • Extending Technical support to this Department.

The Planning Section deals with formulation of Plan and preparation of Budget proposals every year and implementation of the Plan schemes. The section comprises the following:

Planning P1 :-

This section deals with the formulations of Budget Proposals(Plan) for every financial year. Proposals relating to requirement of additional funds also dealt by the section. All negotiated loan proposals are dealt by this section. Replies to Assembly Questions and Assurances of Hon’ble Lt. Governor/Hon’ble Chief Minster are also dealt.

Entire work relating to Corpus fund and CSS Schemes are dealt by this section. Reconciliation of Plan Expenditures is also looked after by this section.

Planning P2 :-

This section deals with the issue of Sanction for the all the Plan schemes and Non-Plan schemes of all the Municipalities.

Planning P3 :-

This section work relates to Processing of Utilisation Certificate received from the Municipalities/Commune Panchayats.

Planning P4 :-

Deals with Grants-in-Aid Proposals of all Commune Panchayats in Puducherry region. And assisting P1 section as and when required.

Planning P5 :-

Deals with Grants-in-Aid Proposals of all Commune Panchayats in Karaikal region. And assisting P2 section as and when required.

Planning P6 :-

All typing work relating to P1 and P2 and other miscellaneous work.

Important Plan Schemes

Sl.No.Name of the Scheme SectorRemarks
1 MLA-LAD Local Area Development Scheme (MLA-LADs) URBAN DEVELOPMENT and COMMUNITY DEVELOPMENT AND PANCHAYATS The fund is allocated to each Assembly Constituency@1 CRORE to carry out the civil works of Capital Nature identified by the MLA of the respective Constituency
2 Grants of Untied Funds to Municipalities URBAN DEVELOPMENT This fund is released to Municipalities to meet out the expenditure towards payment of salaries to the staff of the Municipalities
3 Grants-in-aid to Municipalities for provision of basic civic amenities, Infrastructure facilities and other urban development activities (Tied Fund) URBAN DEVELOPMENT The fund is allocated to the Municipalities to carry out the development works viz. Sanitation, cleaning of garbages, laying of roads and other civil works
4 Strengthening of Directorate of Local Administration URBAN DEVELOPMENT The fund is allocated to meet out the expenditure towards payment of salaries to the staff of the Local Administration Department
5 Grants of Untied Funds to Commune Panchayat COMMUNITY DEVELOPMENT AND PANCHAYATS This fund is released to Commune Panchayats to meet out the expenditure towards payment of salaries to the staff of the Commune Panchayats
6 Grants-in-aid to Commune Panchayats for provision of basic civic amenities, Infrastructure facilities and other rural development activities (Tied Fund) URBAN DEVELOPMENT The fund is allocated to the Commune Panchayats to carry out the development works viz. Sanitation, cleaning of garbages, laying of roads and other civil works
7 National Urban Livelihood Mission(NULM) CSS (Central Sector Scheme) To reduce poverty and Vulnerability of the urban poor households by enabling them to access gainful self employment and skilled wage employment opportunities, resulting in an appreciable improvement in their livelihoods on a sustainable basis through building strong grassroots level institutions of the poor. The mission would aim at providing shelters equipped with essential services to the urban homeless
8 Swachh Bharat Mission (Urban) CSS (Central Sector Scheme) Implemented in all the 5 Municipalities
9 Negotiated Loan (NABARD) COMMUNE PANCHAYAT The Negotiated Loan Funds received from NABARD are utilized for laying of New roads and improvement to existing roads in Commune Panchayats and other infrastructure related works.
10 Negotiated Loan (HUDCO) URBAN DEVELOPMENT The Negotiated Loan Funds received from HUDCO are utilized for new development works taken up in Urban Areas by the Municipalities

Vital Statistics Section deals with registration of vital statistics like, birth and death. The Registration of Births and Deaths is governed by the Registration of Births and Deaths Act, 1969. The Chief Registrar is the Chief Executive authority in the Union Territory for carrying into execution the provision of the Act and Rules. The Director, Local Administration Department is designated as the Chief Registrar of Births and Deaths in the Union Territory of Puducherry.

Deputy Director (V.S) is the Section Head of V.S. Cell of this Department, Main function is to monitor the Implementation of Registration of Births and Deaths Act, 1969 /Preparation of reports on the working of the Act, Registration of Vital events.

Duties and Responsibilities of Vital Statistics Cell:

STATISTICAL OFFICER: is the in charge of V.S.Cell. He looks after the following:-

  • Preparation of write ups for publication in respect of vital statistics and Annual Administration Report for Municipalities & Commune Panchayats.
  • Inspection of the Registration Centres.
  • Overall supervision of the work executed by the subordinate staff of vital statistical cell.

I. Vital Statistics Section

Statistical Inspector(1):

  • Inspection of the Registration Centers.
  • Training of Registration Officials. (CRS Training – once in a year)
  • Convening of Committee on vital statistics meeting. (IDCC meeting – once in a year)
  • Implementation of Registration of Births & Deaths Act.
  • Matter relating to delayed registration.
  • Preparation of statement pertaining to Annual report of vital statistics.
  • Computerization of Birth & Death Records.
  • Supervision of the work done by the computors dealing with vital statistics.
  • Maintenance of attendance and casual leave Registrar.
  • Files relating to Amendment to registration of Births & Deaths Act.
  • Inspection to all Registration Units with DD/SO.
  • Other works assigned by SO / DD (VS), if necessary.
Computor/Field Supervisor/Statistical Clerk(1):
  • Collection, scrutiny & compilation of vital statistics in respect of Puducherry Region.
  • Preparation of vital statistics statement for Puducherry Region.
  • Transfer of Registrars pertaining to Births & Deaths every year to the Special District Registrars (Judiciary)
  • Files regarding quarterly progress report to Govt. of India regarding staff engaged in Civil Registration Systems in the Union Territory.
  • Furnishing of vital statistics Data to the Directorate of Economics & Statistics, Puducherry and other Departments.
  • File correspondence for collection of monthly vital statistics report from the Local Bodies of this Union Territory.
  • Comparison of proof pertaining to Annual Report of Vital Statistics.
  • Inspection to all Registration Units with DD/SO/SI.
Computor/Field Supervisor/Statistical Clerk(2):
  • Collection, scrutiny & compilation of vital statistics in respect of Karaikal, Mahe and Yanam Region.
  • Preparation of vital statistics statement in respect of Karaikal, Mahe and Yanam Region.
  • File regarding distribution of vital statistics to all the Chief Registrars in various States and Union Territory.
  • Computerization of Birth & Death Records.
  • Comparison of proof pertaining to Annual Report of Vital Statistics.
  • Scanning of old vital records prior to 1979.
  • Distribution of wall hanger, posters etc. received from the Office of the RGI to the various Local Bodies / Govt. Office of this Union territory.
  • Inspection to all Registration Units with DD/SO/SI.

II. General Statistics Section:

Statistical Inspector(2):

  • Preparation of Annual Administration Report in respect of 5 Municipalities.
  • Preparation of Annual Administration Report for Commune Panchayats (10 Nos.).
  • Files relating to correspondence on collection of Annual Administration Report in respect of Municipalities.
  • Files relating to correspondence on collection of Annual Administration Report in respect of Commune Panchayats.
  • Collection & furnishing of general statistics in respect Municipalities and Commune Panchayats to Directorate of Economics and Statistics and other Departments.
  • Correspondence regarding record section.
  • Inspection to all Registration Units with DD/SO.
  • Other works assigned by SO / DD (VS), if necessary.
Computor/Field Supervisor/Statistical Clerk(3):
  • Scrutiny of Annual Administration report in respect of Municipalities & Commune Panchayats and rectification of discrepancies thereto.
  • Preparation of statements for the Annual Administration report for Municipalities & Commune Panchayats.
  • Compilation of General Statistics relating to Municipalities & Commune Panchayats.
  • Submission of quarterly report.
  • Distribution of letters among the staff of vital statistical cell.
  • Procurement of stationary items to the vital statistical cell.
  • Inspection to all Registration Units with DD/SO/SI.
  • Other works assigned by Statistical Assistant (2) / SO, if necessary.
Binder (1)
  • Maintenance of record section & binding
  • Receipts & Dispatch relating to VS Cell.
  • Other works assigned now & then, if necessary.

Lower Division Clerk (1) : All typing work relating VS Cell and other works assigned now and then, if necessary.

Vital Statistics

i)Details of Number of Births, Deaths, Infant Deaths, Maternal Deaths and Still Births Registered in the U.T of Puducherry:

Sl.No. Details of Number of Births, Deaths, Infant Deaths, Maternal Deaths and Still Births 2011 2012 2013 2014
1 Births 44023 40102 39855 39144
2 Deaths 12078 12525 11717 12020
3 Infant Deaths 1109 963 741 756
4 Maternal Deaths 0 0 3 0
5 Still Births 486 908 687 429

ii) Details of Number of Delayed Registration of Births and Deaths in the Region of Puducherry.

Sl.No. Year Births Deaths
1 2011 3 243
2 2012 5 198
3 2013 6 213

Secretary (LA) is the head of the Secretariat Wing.
Director, Local Administration is designated as the ex-officio Joint Secretary and the
Deputy Director (RD) is designated as the ex-officio Under Secretary.

A1

  • Grants-in-aid of Municipalities/Commune Panchayats under State Budget.
  • Deputation of Commissioners in Commune Panchayats.
  • Appointment to of Counsel to Local Bodies.
  • Budget for Local Bodies
  • Continuance of temporary /Daily Rate3d posts/Contract employees.
  • Acquisition and Transfer of land.
  • UCs for GIA released under State Budget.
  • RTI (Subject related to A1 Section)

A2

  • Post Creation / Amalgamation / Up-gradation / Absorption.
  • Framing of Recruitment Rules / Amendments.
  • Assembly Questions / Replies and all matters related to Puducherry Assembly.
  • PAC / Audit
  • State Election Commission.
  • Grant of ACP / MACP to Local Bodies.
  • All Expenditure Sanctions.
  • RTI (subject related to A2 sections).

A3

  • Transfer and Posting
  • Compassionate appointments.
  • Permission to study / purchase of moveable & immoveable properties.
  • NOC for passport/ leaving abroad.
  • All other service matters.
  • Maintenance of Office buildings & permission for demolishing buildings.
  • MCA / HBA / Computer Advances.
  • Disciplinary cases / Confidential matters.
  • Matters relating to Casual laborers
  • RTI (subject related to A3 sections)

A4

  • All Govt. of India and other State Governments’ correspondent.
  • Lok Sabha / Rajay Sabha Questions / Other matters.
  • All subjects related to Municipality / Commune Panchayat Acts / Rules
  • Court case matters.
  • Training / Workshop / Seminars.
  • State Finance Commission.
  • Policy matters in respect of State Election Commission.
  • Petitions / Representations
  • PUDA / PMGSU
  • RTI ( subject related to A4 section)

A5

  • GPF
  • Revision of DA/Relief wages, Bonus to Local Bodies
  • Closure of Slaughter houses.
  • POL /Works Bills.
  • Maintenance of G.O. copies and other Registers of LA Secretariat.
  • Naming / changing of street names.
  • Telephone Matters.
  • Other Misc. matters.
  • RTI ( subject related to A5 section)